Sharing Credentials with Users or Groups

Sharing Credentials with Users or Groups

Application credentials can be shared with other users or groups in your organisation. The ability to share identities is controlled within the admin settings. This guide will take you through the steps required to do this. 

Permission to Share

Permission to share credentials is set in the Settings tab of the Admin portal. These settings apply to all users in that profile.

If you would like some users to be able to share credentials and others to not have permission, you can have more than one settings profile. 
 

Sharing Credentials as an Admin

Admins are allowed to share credentials by default. If you would like to change this setting, please contact My1Login
  1. Navigate to Apps | Credentials
  2. Locate the credentials you would like to share
  3. Select Share button
  4. Choose Workgroups or Users you with to share with 
  5. Edit permissions for each share
  6. Save Changes

Sharing Credentials as a User

Users are allowed to share credentials by default. If you would like to change this setting, please change the settings in the Settings tab in your My1Login Admin portal. 
  1. In your My1Login vault, locate the credentials you would like to share.
  2. Locate the credentials you would like to share.
  3. Select the settings cog in the bottom right corner of the tile 
  4. Select Share
  5. Choose Workgroups or Users you with to share with 
  6. Edit permissions for each share
  7. Save Changes

Permissions for share

Pressing the downward arrow opens up further share permissions
  1.  - Shortcut to allow the viewing of credentials [on by default]
  2.  - Shortcut to allow the editing of credentials [on by default]
  3. Allow onward share - Allow the recipient of the share to share the identity with other users/workgroups in your organisation [off by default]
  4. Allow Viewing Unencrypted Fields - Allows users to view the contents of the username, tags, and notes fields [on by default]
  5. Allow Viewing Encrypted Fields - Allows users to view the password for the identity [on by default]        
  6. Allow Updating Unencrypted Fields - Allows users to update the notes and tags in the identity [on by default]   
  7. Allow Updating Encrypted Fields - Allows users to change the password on the target application and update the identity [on by default]      
  8. Allow Deletion -  Allows users to delete the identity from their vault [off by default]
  9. Allow Logging in to Application - Allows the user to use the identity to launch from the vault and login to the target application [on by default]            
  10. Allow Transferring Ownership - Allows the user to transfer the ownership of the credentials [off by default]



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